The Town of Indian Head

Public Tenders, Bids and Contracts - Vendor Information

The Town of Indian Head issues tenders for goods and services valued over $5,000, or as required. Tenders always state the closing date for submitting bids. This process enables the town to contract for the provision of goods and services in a manner that delivers the best value to the taxpayer. If you require more detail contact the Town Administrator at (306) 695-3344.

Advertising Tenders and Bids

Tenders and requests for bids are issued for projects, goods and services, and equipment are either publicly advertised or by invitation. Bids are classified as formal or informal depending on the estimated value or complexity of the required item(s). Bid calls fall into four major categories:

  • Telephone/electronic submissions;
  • Formal/informal quotations;
  • Public tenders; and
  • Request for proposal (RFP).

The Town Administrator is responsible for coordinating the acquisition of goods and services for the Town of Indian Head.

Deliveries and Completion Dates

Prompt delivery of all goods and service from suppliers is important. Contractors are also required to meet project/construction schedules. The Town expects its suppliers and contractors to adhere to the date(s) agreed upon when the purchase order or contract was established.

Invoices

Accounts are paid based on the invoice submitted by the supplier, unless otherwise specified in the contract document, following the receipt of goods or services. No orders can be paid without a supporting invoice. All invoices are to be directed to the attention of the Town Administrator.

Workplace Safety

The Town requires all contractors who provide labor and installation services at any Town of Indian Head facility, or on any Town-owned property to be in full compliance with all requirements imposed upon them by the Workplace Safety Board. Certificates of training must be available for presentation upon request.

Supplier Performance

Suppliers to the Town must abide by all relevant Federal and Provincial regulations.

Important Vendor Documents and Information

Documents and other information related to business opportunities with the Town of Indian Head will be posted as developed.